Office of Vital Records

Register a Delayed Birth Certificate

Filing for a Delayed Birth Certificate can be a lengthy process, taking up to one year to complete. The length of time it takes depends on how quickly the applicant submits the supporting documents that meet the requirements stated in A.A.C. R9-19-207.

Who Can Apply for a Delayed Birth Certificate?

  • Any person born in Arizona whose birth was not registered within one year after the date of birth can apply for a delayed birth certificate. The person for whom a Delayed Birth Certificate is needed is referred to as the "registrant". The "applicant" is the person that applies for the delayed birth certificate.
  • person 18 years of age or older must apply for the delayed birth certificate. If the person cannot apply on their own due to a mental disability, the parent or legal guardian may apply on behalf of the registrant. If the legal guardian applies, a certified guardianship order must be presented.
  • A parent, legal guardian may apply on behalf of the registrant if the registrant is less than 18 years of age. If the legal guardian applies, a certified guardianship order must be presented.
  • A person claiming emancipation can apply. A certified court order of emancipation or, if married, a certified marriage certificate will be required.

Note: A delayed birth application will not be accepted in the following scenarios: 1) the person was born in another state or country 2) the person is deceased (A.A.C. R9-19-205).

Applying for a Delayed Birth Certificate

Step 1: Applicants are first required to obtain a Certificate of No Record from the State Office of Vital Records. To apply for a Certificate of No Record, complete the steps below and submit the following by mail:

  • A completed Application for Certified Copy of Birth Certificate: English | Español
  • A copy of the front and back of your valid government-issued picture identification which bears your signature or have your signature notarized on the Arizona Vital Records Request for a Copy of the Birth Certificate.
  • Include a self-addressed stamped envelope with your request.
  • The Certificate of No Record fee, according to the fee schedule. Acceptable payment methods are: cashier's checks, money orders, Visa, or MasterCard. PLEASE DO NOT SEND CASH. Cashier's checks and money orders must be for the exact amount and made payable to Office of Vital Records. If you pay by credit/debit card, you must include the full card number and expiration date on your application.

Note: An incomplete application will delay the processing of your request.

Step 2: Once the State Office of Vital Records determines a birth certificate is not registered in the State of Arizona, the applicant will receive their Certificate of No Record and the Delayed Birth Packet. Read the delayed birth packet thoroughly. The following must be submitted to the State Office of Vital Records to apply for a delayed birth certificate:

  • The original or a photo copy of the Certificate of No Record.
  • A completed delayed birth application. NOTE: The delayed birth application must be completed listing the same information as listed on the Certificate of No Birth Record (e.g., registrant's name, date of birth, mother's maiden name).
  • The delayed birth application fee according to the fee schedule. Acceptable payment methods are: cashier's checks, money orders, Visa, or MasterCard. PLEASE DO NOT SEND CASH. Cashier's checks and money orders must be for the exact amount and made payable to Office of Vital Records. If you pay by credit/debit card, you must include the full card number and expiration date on your application.
  • A copy of the front and back of your valid government-issued picture identification which bears your signature or have your signature notarized on the Arizona Vital Records Request for Copy of Birth Certificate.
  • The original documents the applicant wants to submit for review (documents submitted to support registration of a delayed birth certificate).
  • If the child is currently less than 18 years of age and the parents were not married at the time of the child's birth, the parents must complete and submit the Acknowledgment of Paternity. If they were married, a certified marriage certificate must be submitted.

Applicants are encouraged to submit all required items for the 2-step process through U.S. Postal Mail to P.O. Box 6018, Phoenix, Arizona 85005. Applicant's that wish to speak to someone in person, and have completed Step 1 (applied and received the Certificate of No Record), are required to make an appointment to ensure a staff member is available to provide services. Appointments for the State Office of Vital Records in Phoenix, Arizona can be scheduled by calling (602) 364-2429.

After the State Office of Vital Records receives this information, a file will be established for the applicant. The file will remain open for one year from the date the delayed birth registration fee is paid. The file may be closed before the year has elapsed if the applicant submits all the requirements. All documentation must be submitted and reviewed before the file expires. If the Office of Vital Records does not receive the required documents to support the request by the date of expiration of the file, it will close and all fees will be forfeited. The request to register a delayed birth certificate will be denied. The applicant will be notified in writing and will have the option to request a hearing with an administrative law judge or the applicant has the right to petition a superior or tribal court in Arizona for a court ordered delayed registration. The applicant also has the option to re-apply and pay the application fee, etc., again if documents meeting the requirements are obtained.

What Are the Requirements to Establish a Delayed Birth Certificate?

A.A.C. R9-19-207 provides two criteria for filing a delayed birth certificate based on the age of the registrant. The criteria apply to the following groups; one-fourteen years of age and fifteen years of age or older.

Note: Documents submitted to support the registration of a delayed birth certificate must be translated into English by a certified translator. Original documents, certified photographic copies or authenticated abstracts must be submitted. Original documents will be returned.

  • If the registrant is between the age of one and fourteen, these are the requirements to file for a delayed birth certificate:
    • Affidavit of Facts of Birth.  A person who has personal knowledge of when and where the child was born can complete the affidavit. This can be the mother, father, or family member who was at least ten years old when the child was born. The individual that completes this form must sign it in front of a Notary Public.
    • One independent factual document that was established before the child was five years old. A document that was established by an unrelated third party, such as a midwife, hospital, physician, church, etc. The document must contain the following information: registrant's name, date of birth, place of birth, and the date the document was created.
    • One independent factual document that establishes the mother's presence in Arizona at the time of the child's birth. A document created by an unrelated third party such as a utility company, income tax consultant, public assistance agency, physician, etc. The document must include the mother's name, street address and date when the document was created. This information must establish that the mother was in the State of Arizona at the time of the child's birth.
  • If the registrant is fifteen years of age or older, these are the requirements to file for a delayed birth certificate:
    • Affidavit of Facts of Birth: A person who has personal knowledge of when and where the child was born can complete the affidavit. This can be the mother, father, or family member who was at least ten years old when the child was born. The individual that completes this form must sign it in front of a Notary Public.
    • One independent factual document that was established before the child was ten years old. A document that was established by an unrelated third party. This document must contain the registrant's name, date of birth, place of birth, and the date the document was established/created.
    • One independent factual document that was established at least five years ago prior to the submission of the delayed birth application. A document that was established by an unrelated third party. This document must contain the registrant's name, date of birth, place of birth, and the date the document was established/created.
    • One independent factual document that establishes the mother's presence in Arizona at the time of the child's birth. A document created by an unrelated third party such as a utility company, income tax consultant, public assistance agency, physician, etc. The document must include the mother's name, street address and date when the document was created. This information must establish that the mother was in the State of Arizona at the time of the child's birth.

What is documentary evidence? How is it used?

An evidentiary document is written information used to prove the fact for which it is presented. These are documents submitted to prove or support the birth facts or other information provided on the delayed birth application. An evidentiary document may also be an independent factual document which means a record, paper, or writing, which is not an affidavit and memorializes a transaction, billing, legal relationship or occurrence. The document must have been prepared, created, printed, or authored by a person, company, corporation, or business that is neither the registrant nor related to the registrant.

Evidentiary documents containing the four birth facts; registrant's name, date of birth, place of birth, and birth parent names are the strongest documents to submit when applying for the delayed birth certificate. The State Office of Vital Records understands not all documents will contain all birth facts therefore the applicant is encouraged to submit all evidentiary documents that may be used to support their request.

Examples of Evidentiary Documents/Independent Factual Documents include the following but are not limited to the list below:

  • Tribal Enrollment Record or other official tribal record. The document must be a certified copy that contains the seal or authentication from the issuing federally recognized tribal authority, date of issuance and all the birth facts.
  • Church Record – must be the original printed certificate provided to the family at the time of the event or an authenticated copy of an official church record with a seal and signature of the person issuing the copy. It must include the date of the original event and the date of issue. Please include the name and address of the church where the event occurred.
  • Hospital Record of Birth – The record must be an official copy of the hospital of birth's record of the delivery event with a date of issue and seal or signature of the person issuing the record.
  • Physician Record of Birth – The record must be an original or official copy of the physician's record of the delivery event with a date of issue and seal or signature of the person issuing the record.
  • Medical Treatment Records – The record must be an original or official copy of the official record maintained by the physician, dated and signed with the working title of the person issuing the record. It must include the date(s) of patient care. The record must be an official medical records relating to the birth, prenatal care, post-delivery care or pediatric care within five years of the birth of the child. (Examples include: prenatal, immunization, hospital admission, ambulance/paramedic or clinic record.)
  • Affidavit of Facts of Birth – If the child was delivered at home by a physician, midwife, nurse or other person, the Affidavit of Facts of Birth must be used to provide a notarized statement of the event by the birth attendant. The original affidavit must be submitted and will be retained. Only one affidavit can be accepted. The person completing the affidavit must be at least 10 years older than the registrant and must have personal knowledge of the birth. (Form available in the delayed birth packet).
  • Census Record – an official copy of the oldest U.S. Census record issued by the U.S. Census Bureau. Apply to the U.S. Department of Commerce, Bureau of Census, P.O. Box 1545, Jefferson, Indiana 47131. Census data was recorded every ten years between 1910-2012. (Form available in the delayed birth packet)
  • Newspaper Birth Announcement – A birth announcement is acceptable if it included the name of the newspaper and the date of the publication.
  • School Records – Official school history or transcript - such records must be authenticated (certified) by the school of enrollment or the school district which is issuing the copy. NOT ACCEPTABLE – REPORT CARDS, CERTIFICATES, AWARDS OR DIPLOMAS, ETC.
  • Insurance Policies – Original insurance policies or copies of applications furnished by insurance companies may be used if they adequately document facts of birth.
  • Oldest Voter Registration Record – The registrant's oldest voter registration card must be at least five years old.
  • Government Records – Official records prepared by state or federal agencies which may have maintained case files on the individual applying. Records such as: welfare, public assistance, intervention, support (Medicaid, WIC, CHIP, and Indian Health Services, Prison Intake Record or other government records that list the required birth information).
  • Marriage Applications – A certified copy of the original application for license to marry issued by the county clerk where the license was obtained. The original marriage license/certificate is also acceptable as long as it is certified.
  • Child's Birth Certificate – An adult may use a certified copy of his or her own child's birth certificate to prove the facts of birth. The birth certificate must have been filed at the time of birth.
  • Social Security Application/Social Security Numident – Official abstract from the Social Security Administration in Baltimore, Maryland containing information from the original social security application. NOT ACCEPTABLE – SOCIAL SECURITY CARD. The form is available in the delayed birth packet. Mail the completed form to the Social Security Administration.
  • Military Enlistment or Discharge Papers – Official copies of enlistment or discharge documents may be used. (Example: DD-214)
  • Passport – Original, official passports may be used as proof if they meet the 5-year or 10-year requirement.
  • Document Establishing Mother's Presence – A document establishing the mother's presence in Arizona at the time of the registrant's birth. The document should list the mother's full name and address and must have been established within the month and year the child was born or at least within the year the child was born. Some exceptions apply i.e., mother's death certificate. (Examples: utility bill, bank records, prenatal record, medical record, rental agreement, tax returns, etc.).

Applicants are encouraged to submit all required items for the 2-step process through U.S. Postal Mail to P.O. Box 6018, Phoenix, Arizona 85005. Applicant's that wish to speak to someone in person, and have completed Step 1 (applied and received the Certificate of No Record), are, are required to make an appointment to ensure a staff member is available to provide services. Appointments for the State Office of Vital Records in Phoenix, Arizona can be scheduled by calling (602) 364-2429.