Office of Vital Records
Apply for a Birth Certificate After Adoption
- On January 1, 2015 the Arizona Department of Health Services Office of Vital Records Lobby at 1818 W. Adams Phoenix, AZ 85007 will be closing the public lobby. Mail-in services will still be available.
- El 1 de enero de 2015 la recepción de la Oficina del Registro Civil del Departamento de Servicios de Salud de Arizona, ubicada en el 1818 W. Adams, Phoenix , AZ 85007, estará cerrada al público.. Los servicios por correo seguirán estando disponibles.
The adoptive parent(s) can apply for a copy of the birth certificate after the adoption has been finalized. Please note, we no longer mail a courtesy letter to the adoptive parents to inform them the birth certificate has been amended. The adoptive parent may contact our office to inquire if the birth certificate has been amended.
In order to receive a certified copy of the birth certificate the following must be submitted to the State Office of Vital Records:
- The certified order of adoption, adoption decree, certificate of adoption or other equivalent court order (This is required only if the court did not send the court order to the Office of Vital Records).
- Appropriate fee (acceptable methods of payment: money order, cashier's check, credit/debit card, cash, and traveler’s checks-we only accept cash and traveler’s checks if paying the fee in person).
- A completed Application of Certified Copy of Birth Certificate - The application must be signed by the applicant. A copy of a valid government issued picture identification must accompany the birth application or the application must be notarized (attorney’s are exempt from this requirement).
The private attorney representing the adoptive parent(s) may request a certified copy of the amended birth certificate at the time the final order is submitted to the State Office of Vital Records. The request must be in application format or on the firm’s letterhead and contain the attorney’s signature and state bar number.
Note: Arizona's adoption records are confidential. If you were adopted and you are looking for your birth parents, or if you are the birth parent of an adoptee and you are looking for your child, you will need to engage the services of a Confidential Intermediary. Please refer to the Arizona Supreme Court's Confidential Intermediary Program web site for more information.
Children born in another state and adopted in Arizona
When the Office of Vital Records receives an adoption, a court order for adoption, a change to a court order for adoption or an annulment of an adoption for a person born in another state, the documents along with a cover letter will be mailed to the appropriate registration authority in the state where the person was born. The adoptive parents will receive a copy of the letter as well.